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Procurement & Logistics Manager

Mission Statement of Agahozo-Shalom Youth Village: 

Through healing, education, and love, the Agahozo-Shalom Youth Village empowers orphaned and vulnerable Rwandan youth to build lives of dignity and contribute to a better world. 

 

Core Values: Our core values inspire all our work, focusing our staff on the child’s best interests and helping our students create a community dedicated to building empowered and self-reliant lives. They are: 

 

Commitment: Embrace the mission and go the extra mile

Respect: Be considerate and mindful of others and the environment

Role model: Live and lead by example in a positive way 

Interest of Child: Base every decision on how it impacts the child 

Support: Help and encourage one another 

Integrity: Always be honest with yourself and others and act accordingly 

Learning Community: Seek and maximize the opportunity for growth and development

 

Key Responsibilities 

Campus Maintenance & Facilities oversight:

  • Supervise campus operational team, including security, maintenance workers, landscapers, kitchen staff, transportation, and cleaning staff. 
  • Ensure that maintenance activities are conducted on a scheduled basis (daily, weekly, monthly and annual) so that physical facilities and assets are well maintained, secured, and functional;  
  • Schedule maintenance work as required, assigning work to internal staff and external vendors as appropriate; 
  • Keep monthly maintenance records for recurring issues and make recommendations to both the Executive Director for resolution;
  • Provide a monthly report of maintenance activities to the Executive Director by the 5th of each month for the following month;
  • Negotiate and manage all maintenance and facilities related contracts;
  • Conduct periodic (monthly, quarterly and annual) proactive vehicle maintenance and ensure timely repairs and maintenance when issues are identified; 
  • Evaluate campus security needs to include the number of personnel and level of security and recommend changes to the Executive Director. 

 

Procurement & Budget Management

  • Continually look for areas in the budget where ASYV can optimize expenditures, find savings, and be creative about spending to keep our operation as cost-efficient as possible;
  • Offer frequent advice and proactive input on where ASYV can better manage and scale operational activities; 
  • Oversee the procurement process for all goods and services, to include: 

(1) Ensuring that all requested items are approved at the appropriate and within budget;

(2) Working with the right colleagues to select suppliers and obtain Pro-forma invoices or estimates as required;  

(3) Ensuring that all required backup documentation is in place before the purchase of goods or services;

(4) Ensuring that all contracts and purchases align with Rwanda laws and government regulations.

  • Implement and manage inventory management system
  • Ensure that an annual inventory is conducted in advance of the financial audit; 
  • Ensure the timely purchase and delivery of supplies; 
  • Distribute and track furniture and materials to ensure all classrooms and office spaces are operational and functional;
  • Coordinate internal/external drivers to effectively and efficiently meet all  transportation needs;
  • Maintain monthly vehicle log and fuel report;
  • Guarantee the appropriate storage, monitoring, and physical verification of all ASYV assets (furniture, keys, supplies, equipment, etc.). 
  • Manage storage facilities including but not limited to; health & hygiene, food products, pharmacy, vet, scholastic materials, and maintenance materials. 

 

 

Skills, Qualifications, and Experience:
  • Bachelor’s degree or higher in any related field
  • At least three years of experience in Operations, Procurement, and Logistics
  • Experience managing a school campus is beneficial
  • Strong knowledge of budget management
  • Excellent communicator with a high level of verbal and written communication skills
  • Honest, trustworthy, and transparent character
  • Strong ability to work individually or in a team setting
  • Strong ability to give attention to detail and to perform multiple tasks at the same time
  • Excellent interpersonal and time management skills to meet time-sensitive deadlines
  • Possess strong proficiency in MS Office skills (Microsoft Word, Excel, and PowerPoint)

 

Reporting to: EXECUTIVE DIRECTOR

LOCATION: RUBONA – RWAMAGANA, EASTERN PROVINCE

 

 

 APPLY HERE

 

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